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Passports

 

Passports

NEW PROCEDURE as of Monday, 13th March 2017

PROCESS TO OBTAIN A NEW PASSPORT (the same procedure applies to renewals)

Please click below for instructions on how to apply for a passport, if the applicant is:

  1. an Italian citizen residing in this Consular jurisdiction (Western Cape, Northern Cape, Eastern Cape provinces or St Helena)
  2. an Italian citizen who has minor children and resides in this Consular jurisdiction
  3. a child under the age of 18 residing in in this Consular jurisdiction
  4. an Italian citizen who does not reside in this Consular jurisdiction


Quick links:

 

1. ITALIAN CITIZEN RESIDING IN THIS CONSULAR JURISDICTION

To obtain a passport, the applicant must be registered with AIRE (the register of Italians residing abroad), must have sent a registration request at least 30 days before booking the passport appointment.
If you have kept the Consulate updated with your information such as change of address, marriage etc, your are most likely already registered with AIRE.
To register with AIRE, please visit the Anagrafe-AIRE page

            HOW TO OBTAIN YOUR PASSPORT

    1. Create an account on the Prenota OnLine service (a different email address must be used for each applicant)
    2. Book an appointment
    3. Log in again to confirm your appointment at the latest 3 days before the date of the appointment. Failing to do so will result in your appointment being automatically cancelled. The option to confirm the appointment is available from 10 days before the appointment to 3 days prior.
    4. Attend the appointment in person with the following:
      - Your expired or expiring passport, or a valid ID document if you do not have a passport yet
      - 2 passport-size photos (click here for format information)
      - Proof of EFT or cash

The passport will be issued on the day of the appointment only if all the documentation mentioned in these guidelinesis provided.

2. ITALIAN CITIZEN WITH MINOR CHILDREN (UNDER THE AGE OF 18) RESIDING IN THIS CONSULAR JURISDICTION


To obtain a passport, the applicant must be registered with AIRE (the register of Italians residing abroad), or must have sent a registration request at least 30 days before booking the passport appointment. To register with AIRE, please visit the Anagrafe-AIRE page

If the applicant has children under 18 years old, an authorisation by the other parent is needed in order to issue the applicant’s passport.

    1. If the other parents is also an E.U. citizen, the applicant will need to present the consent form signed by the other parent, with a valid European ID and a photocopy of the birth certificates of the children with the names of both parents;
    2. If one parent does not have E.U. citizenship, the consent form must be signed in the presence of a Consular Official or an Honorary Consular Agent, at or before the appointment.

HOW TO OBTAIN YOUR PASSPORT

    1. Create an account on the Prenota Online service (a different email address must be used for each applicant)
    2. Schedule an appointment
    3. Log in again to confirm your appointment at the latest 3 days before the date of the appointment. Failing to do so will result in your appointment being automatically cancelled. The option to confirm the appointment is available from 10 days before the appointment to 3 days prior.
    4. Attend the appointment in person with the following:
      - Your expired or expiring passport, or a valid ID document if you do not have a passport yet
      - 2 “passport format” pictures (click here for format information)
      - Proof of EFT payment if you don’t want to pay the passport in cash
      - If the other parents is also an E.U. citizen, the consent form signed by the other parent, with a valid European ID and a photocopy of the birth certificates of the children with the names of both parents;
      - If one parent does not have E.U. citizenship, both parents must be present on the day of the appointment to sign the act of consent in the presence of a Consular Official or an Honorary Consular Agent

The passport will be issued on the day of the appointment only if all the documentation mentioned in these guidelines  is provided.

3. CHILD UNDER 18 YEARS OF AN ITALIAN CITIZEN RESIDING IN THIS CONSULAR JURISDICTION

To obtain a passport, the applicant must be registered to AIRE or must have sent a registration request at least 30 days before the appointment to obtain the passport. To register to AIRE, please visit the Anagrafe-AIRE page.

If the applicant is under 18 years old, the act of consent of both parents is necessary in order to issue his/her passport.

    1. If both parents have E.U. citizenship, only one parent (Italian citizen) needs to be present at the appointment, but he/she must bring the consent form signed by the other parent, with a valid European ID and a photocopy of the birth certificates of the children with the names of both parents;
    2. If one parent does not have E.U. citizenship, the consent form must be signed in the presence of a Consular Official or an Honorary Consular Agent.

The presence of the child is necessary on the day of the appointment if:
-it’s her/his first passport
-the child has already turned 12 years old


HOW TO OBTAIN YOUR PASSPORT

    1. Create an account on the Prenota Online service (a different email address must be used for each applicant)
    2. Schedule an appointment
    3. Log in again to confirm your appointment at the latest 3 days before the date of the appointment. Failing to do so will result in your appointment being automatically cancelled. The option to confirm the appointment is available from 10 days before the appointment to 3 days prior.
    4. Attend the appointment in person with the following:
      - Your expired or expiring passport or a valid ID in case you do not have a passport yet
      - 2 “passport format” pictures (click here for format information)
      - Proof of EFT if you don’t wish to pay cash

The passport will be issued on the day of the appointment only if all the documentation mentioned in these guidelines  is provided.

 

4. ITALIAN CITIZEN NOT RESIDING IN THIS CONSULAR JURISDICTION

If the applicant resides outside this Consular jurisdiction or is registered to AIRE in a different Consulate or in Italy, this Consulate will proceed with the issuing of the passport when the competent authority has given the authorization to do so.

If the applicant has children under 18 years old, consent by the other parent is needed in order to issue the applicant's passport. And if the applicant is under 18 years old, both parents need to give their consent.

    1. If both parents have E.U. citizenship, only one parent (Italian citizen) needs to be present at the appointment, but he/she must bringwill need to present the consent form signed by the other parent, with a valid European ID and a photocopy of the birth certificates of the children with the names of both parents;
    2. If one parent does not have E.U. citizenship, the consent form must be signed in the presence of a Consular Official or an Honorary Consular Agent.

The presence of the child is necessary on the day of the appointment if:
- it’s her/his first passport
- the child is over 12 years old

HOW TO OBTAIN YOUR PASSPORT

    1. Create an account on the Prenota Online service (a different email address must be used for each applicant)
    2. Schedule an appointment
    3. Send the Consulate (via email, fax or by hand), at least 30 days before the date of the appointment, a copy of the first 4 pages of the previous passport, an email address, a phone number and a home address to contact you
    4. Log in again to confirm your appointment at the latest 3 days before the date of the appointment. Failing to do so will result in your appointment being automatically cancelled. The option to confirm the appointment is available from 10 days before the appointment to 3 days prior.

If the applicant does not have minor children

Attend the appointment in person with the following:

    1. Your expired or expiring passport or a valid ID in case you do not have a passport yet
    2. 2 “passport format” pictures (click here for format information)
    3. Proof of EFT payment if you don’t want to pay the passport in cash

If the applicant has minor children

Attend the appointment in person with the following:

    1. Your expired or expiring passport or a valid ID in case you do not have a passport yet
    2. 2 “passport format” pictures (click here for format information)
    3. Proof of EFT payment if you don’t want to pay the passport in cash
    4. If both parents have E.U citizenships, the consent form signed by the other parent, with a valid European ID and a photocopy of the birth certificates of the children with the names of both parents
    5. If one parent does not have E.U. citizenship, both parents must be present on the day of the appointment to sign the act of consent in the presence of a Consular Official or an Honorary Consular Agent

If the applicant is under 18 years old

Attend the appointment in person with both parents with the following:

    1. Your expired or expiring passport or a valid ID in case you do not have a passport yet
    2. 2 “passport format” pictures (click here for format information)
    3. Proof of EFT payment if you don’t want to pay the passport in cash
    4. If both parents have E.U citizenships, a valid European ID of both parents and the consent form signed by the absent parent, with a valid European ID and a photocopy of the birth certificates of the child with the names of both parents
    5. If one parent does not have E.U. citizenship, a copy of both parent’s IDs and a photocopy of the birth certificates of the children with the names of both parents


COST OF THE PASSPORT

Since 8 July 2014 passports cost 116 Euro (the cost of the booklet is  42.50 Euro plus a once off administrative fee of 73.50 Euros). For tariffs in Rand please see the Consular Tariffs page.
From 8 July 2014 yearly revenue stamps are no longer applicable.


PAYMENT

The payment can be made in South African Rand only, in one of the following ways:
- Cash on the day of the appointment
- EFT to the Consulate to be made prior to the appointment. Proof of payment needs to be brought to the appointment (for bank details please visit the Consular Tariffs page)

The Euro-Rand exchange rate used for the payment of consular fees is declared quarterly by the Italian Embassy in Pretoria and immediately published on the website of the Consulate, where the amount due for the passport is clearly stated. Please visit the Consular Tariffs page.

PLEASE NOTE:
The rate applicable is the rate in effect at time of issue of the passport.
If your appointment date falls at the beginning of a quarter (in the first week of January, April, July or October) it is advisable to pay cash.

FINGERPRINTS

The issue of a new passport requires the physical presence of the applicant at the Consulate in order to acquire the fingerprints.
The following persons are exempt from fingerprinting:

  1. Children under the age of 12
  2. People with documented diseases or permanent physical impediments (eg. Medical certificate issued by the local health authority, hospital etc.).
  3. People with finger impairments

 

Contacts
For more information about passports: passaporti.capetown@esteri.it
Telephone: 021 487 3907


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